Traffic Planner

April 13, 2023

Job Role Information

Job Title:  Traffic Planner

Department: Commercial Team

Reports To:  Contract Manager

No. of Direct Reports: None

Brief Description of Role (i.e. purpose of role)

Truck Scheduling / Driver control / Tank Allocating & Selection.  To manage the fleet of contract and Third-party resources.  Managing supply for customer that operates a 24/7 site.  Location Based at Stokesley but with regular visits to on Site Logistics in Birmingham.  All roles associated with Truck operation & contract requirements. Driver Control / Equipment and servicing report/requirements.  On site requirements in Birmingham including Tank samples & Admin.

Key Activities & Responsibilities

Key Activity 1 – Health And Safety

Responsible for one’s own, co-workers and stakeholders health and safety.

Key Activity 2 – Administration

Truck and Tank Planning within our clients own system with order and equipment status management and updates:

  • Job Updates (ETA ’s / completion etc.)
  • Order Planning in Full / Receipt & Completion
  • Updating all weighs and Activity lines.
  • Tank Available management.  GPS/CLNAD/REPAI/GPS Liasion with M&R department. Cleaning date/load management.
  • Documentation Issuing & Management on site.
  • Equipment on site management Hoses/Fittings and Driver couplings
  • Bottle Samples and Clean cert on site management in Birmingham
  • BTT Driver Truck logs and approvals
  • UK Extra Cost reporting with Commercial Team

Key Activity 3 – Planning

  • Truck and Tank Plans daily operations.
  • Loading/Delivery of onsite & UK orders
  • Tank Stock in correct location.
  • Timed requirements and rotation of Loading Bays (Independent knowledge of BAY requirements & Timings)
  • 7 Day a week operation.  Load bays required to be Full for Weekend and Deliveries planned with Weekend Drivers.  Completed Friday but weekend updating will be required.
  • Must liaise with BTT over vehicle/Chassis servicing & Equipment.

Key Activity 4 – Communication

Liaise closely and positively with the Customer / Commercial Team regarding customer requirements, changes, challenges, and delays.

Responsibility of Driver management and communication

Forward planning & Advance notification to issues arising.

Key Activity 4 – Personal Development

Front line Logistics and onsite logistics & challenges

Dedicated transport contract and Customer management handling

Selection Criteria

Qualifications, Skills and Knowledge

Competent in the use of I.T. system, outlook, excel etc.

Good geographical knowledge


Previous roles in transport planning, cost management or within logistics industry


An ability to work well under pressure

Communicate with various departments to achieve common goals

Consistently accurate and a keen eye for detail

Personal Attributes & other requirements

Calm under pressure

Excellent team player demonstrating loyalty and commitment to the organisation and team members

A strong willingness to learn and progress a career in logistics


Other Information

Budgetary Responsibilities

Planning within a budgeted dedicated operation

Vehicle routing to best ability/affordability


Provide accurate and timely Daily Truck & Tank plan

Maintaining good relationships with contacts internally and externally

Proactive communication of issues

Typical Problem Areas Faced in Role

Insufficient time to complete daily operations.  High pressure role and demanding customer.

Organisational Relationships within the job

Reports to: Contract Manager

Direct Reports: None

Advises: None

External Stakeholders/key clients/suppliers

Own Drivers, Hauliers, depots, cleaning stations

Contact Name
Daniel Hanafin
18000 - 27500

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