Stock and Procurement Assistant

Position Overview

The post holder will be responsible for ensuring all stock levels are accurately recorded in the ERP system.  This will include monitoring stock levels, raising replenishment reports and ensuring that stock is in the relevant location in an agreed time scale to ensure supply of stock for operations.  Our client also sell a small number of products on Amazon and this role will also ensure there are no stock outages at fulfilment centres.

In addition the role supports the Procurement function with onboarding new suppliers, raising purchase requests, Requests for quotations and sourcing suppliers and also be responsible for overseeing a small fleet of company vehicles, monitoring mileage and ensuring the fleet are operating in line with company policies.

Key Responsibilities

Ensuring accuracy of ERP stock levels

Maintain stock levels in local and remote locations.

Accurately record goods in and out bound.

Arrange shipments of outbound stock

Preparing stock replenishment orders

Oversee Company vehicles to ensure these are fully compliant and operating in line with policies.

Supplier onboarding

Key Tasks

Co-ordinating stock control with operations

Reviewing supply and demand to prevent overstocking and running out-of-stock (OOS).

Placing and receiving orders to replenish stocks as needed.

Tracking shipments and coordinating internal stock transfers, as well as resolving delays

Overseeing stock storage processes

Maintaining a steady flow of stock from storage to where required.

Performing regular inventory audits

Maintaining and updating shipment records

Contacting potential new suppliers to gather onboarding information.

Monitoring vehicle trackers to ensure company vehicles are operating within company policy

Maintaining accurate records of service, tax and MOT on all company vehicles

Source and qualify new suppliers.

Collate terms, prices and agreements of suppliers.

Preparation of formal supply agreements

Maintenance of supply chain databases

Raising of Purchasing Orders

Key Performance Indicators for the Position

100% accuracy on stock checking

No stock-outs in warehouse or fulfilment centre

Fully compliant fleet at all time

Supplier onboarding completed within agreed timescale.

Zero operational delays attributable to Procurement

Targets for cost reductions are achieved.

Successful completion of internal and external audits


To ensure understanding of the our clients quality and environmental management systems and to work according to their requirements.

To be aware of the environmental aspects and impacts relevant to the work of as well as ensuring compliance with any environmental legislation that is applicable to the job

Ensure all our client activities are GDPR compliant.

Qualifications, Certification and Licences 

Driving licence (and access to own vehicle)

Demonstrable Experience

Proficient in Microsoft Outlook, Excel and Word

To work as part of a team and independently to deliver common goals and objectives.

Experience within a procurement environment

CIPS Level 3 (desirable)

Behavioural Competencies

Interpersonal skills and ability to communicate professionally.

Influencing skills

Planning and organisation skills 



Attention to detail.

Work in line with our clients Values – Quality, Collaboration, Innovation, Support and Passion

Travel Requirements

The position will be based within our Washington Office; however travel will be required to our Sunderland Warehouse with the opportunity for flexible and hybrid work models. Travel may be required to other operating locations as specified by the Company to support resourcing activities.


Reporting to – Procurement Manager

Direct Reports – Not applicable

Key Interfaces –


Project Manager / Site Managers

Contact Name
Kieran Lightfoot
Employment Type
AM Recruitment
View profile
Company size
50-100 employees
Founded in
01642 551 883 01642 551**** Show