Fleet Management Co-Ordinator

February 14, 2024

Brief Description of Role

Assist with day-to-day accounts functions including updating the system, checking shipping line schedules & booking vessels with required documentation.

Key Activities & Responsibilities (Level Basic / Intermediate / Advanced)

Key Activity 1 – Health & Safety

approx. 5% time

Responsible for one’s own, co-workers and stakeholders’ health and safety.

Key Activity 2 – System updating/checking & invoicing.

approx. 50% time

Support Global repositioning & European Fleet managers in updating repo plans in the system. Learn to eventually support with the checking for vessel spaces, deep sea bookings & documentation.

Build relationships with hauliers to get haulage rates etc. Also processing Third party tank invoicing / storages & recharges and short-term rental invoices.

Key Activity 3 – Running reports & reporting.

approx. 45% time

Checking quarterly rate changes with procurement and keeping ‘Repo sheets’ up to date with correct costings.

Go to procurement when new lanes/rates are required, follow up until they are in the system and add to reports when required.

Running further reports such as ‘lost tank report’ etc will be required and must be known for holiday cover.

Selection Criteria

Qualifications, Skills, and Knowledge E/D*

Competent in the use of I.T. system, outlook, excel etc. E

Good geographical knowledge. D


Previous roles in transport planning, cost management or within logistics industry. D


An ability to work well under pressure. D

Communicate with various departments to achieve common goals. D

Consistently accurate and a keen eye for detail. E

Personal Attributes & other requirements

Calm under pressure. D

Excellent team player demonstrating loyalty and commitment to the organisation and team members. E

A strong willingness to learn and progress a career in logistics. E


Other Information:

Budgetary Responsibilities

None, although gaining an understanding of budgetary constraints is important.


  • Provide accurate and timely information
  • Maintaining good relationships with contacts internally and externally
  • Proactive communication of issues
  • Organisational Relationships within the job

External Stakeholders/key clients/suppliers

Hauliers, Depots, Shipping lines.


  • Company pension
  • Free parking
  • On-site parking


  • Monday to Friday
Contact Name
Kieran Lightfoot
Employment Type
18000 - 27000
AM Recruitment
View profile
Company size
50-100 employees
Founded in
01642 551 883 01642 551**** Show

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