Document Controller


Main Accountabilities & Competencies


  • Compilation and filing of project documentation between internal departments, clients, and sub-contractors to create data dossiers.
  • Ensuring documentation traceability and conformance to project requirements and company quality standards.
  • Tracking and reporting on turnover documentation progress, completion, and correctness.
  • Proactively resolve discrepancies with the project team and communicate issues to the Head of Quality and Project Manager when required.


  • Continuously builds and maintains effective stakeholder relationships with all operational disciplines to enable all project requirements to be delivered.
  • Ability to prioritise and multi-task
  • Ability to work to strict completion deadlines
  • Ability to take initiative and carry out assigned tasks to completion
  • Ability to deal effectively with varying workload requirements

Key Indicators/Requirements

  • Achievement of Key Performance Indicators and Service Level Agreements, as set by your line manager from time-to-time.
  • Satisfied clients, both internal and/or external.
  • Timely completion of work.
  • Quality of work.
  • Adherence to relevant processes, procedures, and Policies.
  • Professionalism.
  • Integrity.
  • Trust.
  • Team Spirit.

Commercial & Risk

  • Inform project manager / line manager of potential risks identified in a timely manner.
  • Work within allocated CTR or allocated hours where applicable.
  • Demonstrate clear understating of relevant commercial and budgetary landscape.
  • Work to agreed plans, using initiative to identify improvements/savings.
  • Function as an ambassador for the Company, always presenting the right image to existing and potential clients.
  • To attend meetings and forums, representing the Company.
  • Forge links and establish communication with relevant colleagues and other stakeholders.

Health, Safety, Environment & Quality

  • Inform line/project manager of potential project risks identified in a timely manner.
  • Working within the Company’s ISO 9001:2015 quality systems.
  • Responsible for own safety at work.
  • Consideration to be given to others in working environment.
  • Adhere to Company and client health and safety procedures.
  • Comply with – and work to – relevant procedures, policies, processes, and standards, to meet the required level of quality in all outputs.
  • Zero non-conformances to all Company, client, and project specific quality and safety plans.
  • Adherence to PPE requirements, where applicable.

Technical Requirements

  • Keep up to date with latest industry and functional standards, technology, and norms.
  • Be familiar with all relevant systems.
  • A good understanding of the availability and use of all relevant electronic tools and software.
  • Full awareness and understanding of relevant legislation and standards, and their practical application.
  • Awareness and understanding of all relevant Company Policies, processes, and procedures.


Knowledge, Skills, Experience & Qualifications

  • People skills.
  • Honesty, integrity, and reliability.
  • Solid written and verbal communication skills.
  • High diligence.
  • Organisational skills.
  • Critical thinking and problem-solving skills.
  • Analytical skills.
  • Excellent computer skills, including MS Office, particularly Excel, Word, and Outlook.
  • Understanding of data privacy standards.
Contact Name
Jesse Wilson
Employment Type
AM Recruitment
View profile
Company size
50-100 employees
Founded in
01642 551 883 01642 551**** Show