Crewing Administrator

To provide support to the Crewing Department with administration & co-ordination of Offshore Personnel

Key Areas of Responsibility 

·        Ensure all crew hold the required project and company competences/certification required for the job prior to mobilization.

·        Arrange project specific and renewals of offshore training.

·        Maintain accurate and secure personnel files for permanent staff.

·        Arrange travel for Crew Changes in the most cost effective and timely manner.

·        To be an ambassador for the Company when dealing with colleagues, clients and other external personnel.

Key Tasks

·        Ensure all relevant Offshore certification for crew is current and up to date and recorded within the HR/Caiman system.

·        Arrange renewals of offshore survivals and project related offshore training as required.

·        Arrange visas and work permits as required.

·        Liaise with the travel company to organise travel to meet project requirements and deadlines.

·        Ensure Purchase Orders are raised, approved, and issued to Agencies prior to commencement of Project.

·        Ensure timesheets submitted are accurate.

·        Check and sign off expenses in line with the expenses policy.

·        Check Travel Invoices prior to approval by the Head of Finance

·        Provide Project Support as required.


Key Measurables

·        All data/information is produced and recorded in a timely and accurate manner.

·        Systems within the Offshore Crewing Department maintained accurately.

·        Successful completion of internal and external audits.

Key Behaviors

·        Ability to organize a busy and varied workload, remain calm under pressure, and proactive in approach to tasks.

·        Good administrative skills.

·        Good Interpersonal skills.

·        Strong Communication skills.

·        Numerate.

·        Ability to meet deadlines.

·        Flexibility.

Education and Qualifications Specific to Role 

Essential Qualifications

·        Grades C or above in Math’s and English at GCSE Level

·        Proficient with Microsoft Office (word/excel/outlook)

Desirable Qualifications or Equivalent Experience

·        Previous Experience in the Offshore Industry

·        Previous Experience in the Travel Industry

Contact Name
Daniel Hanafin
Employment Type
AM Recruitment
View profile
Company size
50-100 employees
Founded in
01642 551 883 01642 551**** Show