Buyer – Cleaning/Depot

Job Title: Buyer – Cleaning/Depot

Department: Procurement

Reports To: Procurement Manager

No. of Direct Reports: 1

Brief Description of Role (i.e. purpose of role)

A supplier facing role where you will be expected to develop relationships with the existing and potential BTL supplier base. Responsible for negotiating competitive prices to contribute to the company’s success.  Ensure that the system reflects any agreements made and is consistently accurate.

Key Activities & Responsibilities

Key Activity 1 – Health & Safety approx. % time

Responsible for one’s own, co-workers and stakeholders’ health and safety – 5%

Key Activity 2 – Procurement / Sourcing approx. % time

Work alongside internal sales, commercial and operations teams to assist with the sourcing of new rates. Negotiate new & existing rates with targeted suppliers and challenge the supplier price list, where necessary. Investigate and provide options for alternative routings/suppliers – 35%

Key Activity 3 – Supplier Relationship Management (SRM) approx. % time

Implement SRM methodology across your supplier base to ensure value encapsulation across all modes of services we source. Involvement & control in negotiations to ensure most cost-effective pricing/routing is obtained. Support the Procurement Manager to roll out this methodology. – 35%

Key Activity 4 – Core Data & KPI Analysis approx. % time

Use established supplier KPI’s to analyse existing volumes to identify key areas to push suppliers for price reductions / cost avoidance. Ensure that the BTL ERP system is always updated with any supplier agreements. Documented proof required to be attached for all meetings, agreements, including ancillaries. – 15%

Key Activity 5 – Future Development approx. % time

Ensure that the BTL Condition Report within the Procurement Department is monitored and improved uponand the team is upskilled to delivery the strategy. – 10%

Selection Criteria

 Qualifications, Skills and Knowledge E/D*

Demonstratable industry relevant experience – E

Good understanding of our supplier network and business flows – E

Excellent Negotiation skills – E

Good organisation skills with emphasis on time management – E

Experience

Previous experience of face-to-face customer/supplier negotiations – E

Familiarisation of global intermodal network – D

History of managing and developing key internal/external relationships – E

Competencies

Effective communicator both internally and externally – E

Confident with data analysis and translating that information – E

Strategic Thinker with strong attention to detail – E

Competent with all key Microsoft tools (Word, Excel, Outlook etc) – E

Personal Attributes & other requirements

Calm under pressure – E

Excellent team player willing to assist other members of the team, where necessary – E

People Management Skills – E

Appetite for finding solutions and better ways of working (pro-activity) – D

Other Information:

Budgetary Responsibilities

Logistics Spend of circa £10M per year (plus additional miscellaneous spend)

KPIs

Target suppliers for price negotiation on key lanes – savings/cost avoidance targets to be set annually

100% Core Data accuracy and rate validity

Ensure transport mode KPIs are monitored and achieved

Typical Problem Areas Faced in Role

High volume of emails means prioritization is required

Market conditions can create problems with negotiating reductions

Daily workload can exceed normal working hours during busy periods

Organisational Relationships within the job:

Reports to: Procurement Manager

Direct Reports: 1

Advises: Various Internal teams (Operations/Sales/Commercial/CCT/QSSHE etc…)

External Stakeholders/key clients: Supplier Network